Conference Policies

WHO CAN TAKE PART?

All students in Undergraduate/Graduate/Post Graduate programs are eligible to participate in IITBBSR MUN 2017.

WILL THERE BE A DRESS CODE DURING THE CONFERENCE?

A formal dress code will be strictly enforced during the conference. Males have to be formally dressed in pants, shirts and suits. Ladies may wear formal pants, skirts, dresses etc. Alternatively Indian is also allowed during the formal session.

IS ACCOMMODATION PROVIDED?

Yes, accommodation will be provided. If needed, the delegate may indicate so in the relevant area of the application forms.

DOES IITBBSR MUN PROVIDE MEALS?

Lunch will be provided for. The cost is inclusive in the registration fee.

CONFERENCE POLICIES

GENERAL POLICIES:

  • The Secretary General is authorized to make exceptions to any of the rules mentioned as a part of all the policies in this document.
  • All Executive Board Members are free to exercise their freedom to conduct the council in a way that they deem best. There will be no motion for censure/motion for impeachment that will be entertained against any Executive Board member for the period of IITBBSR MUN 2017.
  • CODE OF CONDUCT:

  • Consumption or possession of drugs and/or alcohol will not be entertained even in the smallest of proportions. If any delegate is found to be in possession of alcohol or drugs, that delegation will be asked to leave the conference immediately. Violators of this policy may be criminally liable.
  • Cigarette smoking is not permitted within the campus premises.
  • IITBBSR MUN 2017 is NOT RESPONSIBLE for belongings left in council rooms after the end of a particular committee day. Delegates are advised to keep precious electronic items, cash etc. in their custody or secure them in their bags. In the event of loss of any belongings, the organizing team will probe into the matter but guarantee for the same shall not be taken by IITBBSR MUN 2017.
  • All delegates are expected to be present at committee, and must stay in committee meetings for the established duration.
  • In order to receive a certificate of participation, a delegate has to attend a minimum of 75% of the total number of committee sessions. In order to receive an award, a delegate must attend all sessions in the absence of unacceptable/unavoidable circumstances which shall be deemed valid only by the respective Executive Board members and the Secretary-General. The chairpersons and the organizing committee will log attendance.
  • During the sessions, the delegates are expected to exercise diplomatic courtesy when addressing members of the committee and the dais. The delegates are expected to address the other delegates in third person. No use of slang or informal terms would be entertained. In addition, delegates are also requested to be polite to all the logistics members.
  • CONFERENCE FEE AND OTHER POLICIES:

  • The details of the Conference fees are here. Delegates will not be allowed to participate in IITBBSR MUN 2017 unless they have paid the registration fees.
  • There will be no refund in case a delegate backs out of the conference.
  • The Executive board/organizing committee has the right to immediately expel delegates from both the committee as well as conference premises due to unacceptable behaviour.
  • The Organizing Committee/Executive Board reserves the right to define appropriate Conference behaviour and is particularly strict about issues involving displays of disrespect to other delegates, Executive Board members, Organizing Committee conference, venue staff and other volunteers including the members of the International Press for IITBBSR MUN 2017.
  • The delegates would be held responsible for any wilful or negligent damage to the property and the venues and premises of the activities held by IITBBSR MUN 2017, including In-Conference, Out-of Conference and Pre- & Post-Conference Events, and will also be held responsible for the replacement and/or compensation of and for any damage that they may have caused.
  • Cancellation Due to Weather Conditions, Health Issues etc.

  • IITBBSR MUN 2017 will take place from the 13th to the 15th of January, 2017.
  • IITBBSR MUN 2017 reserves the right to cancel the conference in the case of extreme circumstances, such as health epidemics, major natural disasters. Full refunds shall be provided in those circumstances.
  • Accommodation Policies

  • IITBBSR MUN 2017 offers limited accommodations on first come first serve basis.
  • Allotment Policies

  • Country and council allotments are solely under the discretion of the organizing committee and the Executive Board members.
  • Delegates are required to pay their Delegation Fees as soon as a delegate has been registered for IITBBSR MUN 2017 in capacity as a Delegate or a Press Corps Reporter.
  • Delegates wishing to change their allotments shall be entertained only after the final round of registrations. However, this is applicable only for candidates who have paid, and may require to produce certifications as may be deemed necessary by the Organizing Committee.
  • The IITBBSR MUN 2017 Organizing Committee reserves the right to change or amend or modify any of the conference policies mentioned in this document without any prior notice.

  • Any commitments made explicitly by anyone associated with IITBBSR MUN 2017 which is not covered under the framework of these policies, shall stand null and void, and shall not be open to discussion.

    Accepting the policies online through registration is tantamount to a digital signature, agreeing to abide by the policies set above. In case of a minor registering for the conference, online registration would automatically imply parental consent.

    We thank you wholeheartedly in advance for your support and co-operation.